Supplier Code of Conduct

Purpose

Planters International Berhad ("Planters") is committed to working with suppliers, contractors, consultants, service providers, and business partners who share our commitment to integrity, responsible business practices, environmental stewardship, and ethical conduct.

This Supplier Code of Conduct establishes the minimum standards expected of all organisations and individuals providing goods or services to Planters.

Scope

This Code applies to all suppliers and business partners engaged by Planters, including but not limited to:

  • Suppliers

  • Contractors

  • Subcontractors

  • Consultants

  • Professional advisers

  • Service providers

  • Technology partners

  • Logistics providers

  • Research collaborators

  • Joint project partners where applicable

Suppliers are encouraged to communicate these principles throughout their own supply chains where relevant.

Compliance with Laws

Suppliers are expected to comply with all applicable laws, regulations, licences, permits, and contractual obligations within the jurisdictions in which they operate.

Compliance with legal requirements represents the minimum standard expected by Planters.

Business Integrity

Suppliers shall conduct business honestly, ethically, and fairly.

Suppliers must not engage in:

  • Fraud

  • Bribery

  • Corruption

  • Money laundering

  • False or misleading representations

  • Anti-competitive behaviour

  • Improper influence

  • Dishonest business practices

Business decisions should always be based on merit, transparency, and legitimate commercial considerations.

Anti-Bribery & Anti-Corruption

Suppliers must maintain appropriate measures to prevent bribery and corruption.

Suppliers must never offer, promise, authorise, request, or accept anything of value intended to improperly influence business decisions involving Planters or its stakeholders.

Facilitation payments are strongly discouraged and should only occur where required by law or necessary to protect personal safety.

Conflicts of Interest

Suppliers should avoid actual, potential, or perceived conflicts of interest.

Any circumstances that may compromise impartial decision-making or create an appearance of improper influence should be disclosed to Planters promptly.

Human Rights & Labour Standards

Planters expects suppliers to uphold fundamental human rights and maintain fair labour practices.

Suppliers should:

  • Respect the dignity of workers.

  • Prohibit forced or compulsory labour.

  • Prohibit child labour.

  • Provide fair working conditions.

  • Maintain workplaces free from discrimination and harassment.

  • Respect applicable labour laws.

Health & Safety

Suppliers are expected to provide safe and healthy working environments for their personnel.

Appropriate health and safety measures should be implemented to minimise workplace risks and comply with applicable legal requirements.

Environmental Responsibility

As an environmental company, Planters expects suppliers to minimise their environmental impacts wherever reasonably practicable.

Suppliers are encouraged to:

  • Comply with environmental laws.

  • Reduce pollution and waste.

  • Use resources responsibly.

  • Support sustainable practices.

  • Protect biodiversity where relevant.

  • Prevent environmental harm arising from their operations.

Scientific & Environmental Integrity

Where suppliers participate in environmental, biodiversity, restoration, monitoring, or research activities on behalf of Planters, they are expected to:

  • Report information honestly and accurately.

  • Maintain appropriate records.

  • Avoid falsifying environmental or scientific information.

  • Respect ecological sensitivity.

  • Conduct work responsibly and professionally.

Environmental claims should be evidence-based and capable of reasonable verification.

Confidentiality

Suppliers may have access to confidential information belonging to Planters or its clients.

Such information must only be used for authorised business purposes and must not be disclosed without appropriate permission unless required by law.

Confidentiality obligations continue after completion of the engagement.

Data Protection & Cybersecurity

Suppliers handling Company information should implement reasonable measures to protect information against unauthorised access, disclosure, alteration, or loss.

Suppliers are expected to notify Planters promptly if they become aware of any significant security incident affecting Company information.

Responsible Use of Technology

Where technology, software, artificial intelligence, drones, monitoring systems, or digital platforms are used in connection with Planters' projects, suppliers should ensure that such technologies are used responsibly, ethically, and in accordance with applicable legal requirements.

Reporting Concerns

Suppliers are encouraged to report suspected misconduct involving Planters or its representatives through the Company's designated reporting channels.

Reports made in good faith will be treated seriously and handled appropriately.

Monitoring & Compliance

Planters reserves the right, where appropriate, to:

  • Request additional information.

  • Seek clarification regarding compliance.

  • Review supplier performance.

  • Suspend engagements where significant concerns arise.

  • Terminate business relationships involving serious or repeated breaches of this Code.

Breaches

Failure to comply with this Supplier Code of Conduct may result in:

  • Corrective actions

  • Suspension of work

  • Removal from approved supplier status

  • Termination of contracts

  • Legal action where appropriate

Policy Governance

This Supplier Code of Conduct forms part of the Corporate Governance Framework of Planters International Berhad.

The Company reviews this Code periodically to ensure continued alignment with applicable laws, recognised governance practices, and evolving business requirements.

Planters reserves the right to amend or update this Code from time to time.

Related Policies

This Code should be read together with the Company's:

  • Corporate Governance Framework

  • Code of Conduct

  • Anti-Bribery & Anti-Corruption Policy

  • Anti-Money Laundering Policy

  • Whistleblower Policy

  • Privacy Policy

  • Terms & Conditions

Acceptance

By accepting a purchase order, contract, consultancy agreement, service agreement, or other engagement with Planters International Berhad, suppliers acknowledge that they have read, understood, and agree to conduct business in a manner consistent with the principles set out in this Supplier Code of Conduct.